Under the Municipal Freedom of Information and Protection of Privacy Act, individuals can request access to any record held by government institutions, including Hamilton Police Service.

Freedom of Information ensures all federal and provincial laws are upheld when information is provided to members of the public. For example, a request for a police report that contains the personal information of others can only be released with the consent of those individuals.

The Act also allows individuals to make privacy complaints if they believe a member of a police service has violated their privacy rights.

Requests must be made in writing by completing the Municipal Freedom of Information and Protection of Privacy Act form  and mailing it to:

Freedom of Information
Hamilton Police Service
155 King William St.
Hamilton, ON L8R 1A7

Along with the access form, please include a cheque or money order payable to Hamilton Police. Applicants must also include a photocopy of two pieces of government-issued photo identification with your request.

Under the Municipal Freedom of Information and Protection of Privacy Act, the Freedom of Information Unit has 30 days to respond to your request. Requests will not be accepted or fulfilled online.

Applicants must complete the Municipal Freedom of Information and Protection of Privacy Act form and pay a legislated $5 application fee.

You can access a police report as long as you are a named party within the report. All reports must be made in writing with a signed Municipal Freedom of Information and Protection of Privacy Act form and accompanied by a $5 application fee. We will need to confirm your identity at the time the request is submitted. Requests can be sent to:

Freedom of Information
Hamilton Police Service
155 King William, Box 1060, LCD 1
Hamilton, ON L8R 1A7

Requests can also be made in person at the Records Department located at Division 1 - Central Station.

All third party information (names and addresses of persons other than yourself) will be severed from the report unless those individuals give us specific permission to leave their information intact.

An individual can grant permission by filling out the Disclosure of Information

A report will not be released if there are charges pending before the courts arising from the incident. This includes outstanding arrest warrants.

Reports will only be released to the following

  • The person or company directly involved
  • The law firm whose client is directly involved
  • The insurance company whose insured is directly involved.

A request for personal information may be subject to 20 cents per page photocopying charges, above the initial $5 application fee.

A request for general information may be subject to a search time charge of $30 per hour, a preparation time charge of $30 per hour and 20 cents per page photocopying charges. Hamilton Police have set fees for certain records, including video and audio statements, 9-1-1 calls and photographs.

Applicants will be advised of any additional fees that may apply to a Freedom of Information request.

Individuals can correct personal information or attach a statement of disagreement to a record held by the police. Should you wish to exercise this right, either fill out the Municipal Freedom of Information and Protection of Privacy Act form or send a letter indicating your request for correction.

If you would like the spelling of your name or date of birth corrected, you must submit proper government documentation to prove the error.

You may disagree with an officer’s opinion or statement within an incident report. This information will not be corrected or deleted. However, you may attach a statement of disagreement to the police occurrence report or officer’s notebook entry.

Looking to make a Freedom of Information request? Have more questions? Contact us at 905-546-4727.